Job Description

Temporary Office Assistant Seattle (In Office)

CB Partners Client | AM Law Firm | Seattle, WA

CB Partners is partnering with an AM Law firm client to hire a Temporary Office Assistant for their Seattle office. This role is ideal for a polished administrative professional who thrives in a fast paced, client facing environment and enjoys supporting attorneys and daily office operations.

This is an on site position with the potential to convert to a full time opportunity.

Compensation

Hourly Rate: $23.00 to $26.00 per hour , based on experience

Eligible for performance based bonuses and a comprehensive benefits package upon conversion

Key Responsibilities

Reception & Front Office Support

• Greet and assist clients and visitors, ensuring proper routing and a professional experience
• Manage incoming deliveries and coordinate distribution within the office
• Schedule and maintain Conference Center usage
• Coordinate catering for meetings and events
• Request and manage files from off site storage

Office Services & Operations

• Oversee office supplies, mail services, and shipping logistics including USPS and FedEx
• Copy and prepare legal documents and materials
• Maintain copy room and caf supplies, including vendor coordination
• Coordinate document production with external vendors
• Troubleshoot and coordinate maintenance for office equipment with IT and vendors

Administrative Support

• Assist attorneys, paralegals, and administrative staff with projects and client matters
• Serve as liaison with building management for office maintenance issues
• Support accounts payable processing including invoice collection and coding
• Assist with file organization and labeling for compliance and recordkeeping

Qualifications

• Minimum 3 years of office or administrative experience
• Strong proficiency in Microsoft Word, Excel, and Outlook
• Excellent organizational skills with the ability to manage multiple priorities under deadlines
• Strong communication skills with a professional, client facing demeanor
• Ability to work independently with minimal supervision
• Comfortable handling confidential information

Physical Requirements

• Ability to lift and move materials up to 12 pounds
• Ability to access shelves up to 8 feet high

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